Archives for June 2008
We’d like to hear your Views!
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We have been running this Document Scanning blog for a while now and have primarily been using it to share information on what Preview Services has been doing, giving details on some of the solutions that we have been involved in with our customers as well as more general posts about some of the benefits that can be gained from document scanning.
What we would like to know is what you would like to read and see more of? Are you interested in ideas and advice on where document management could be of benefit to you and your company or how other companies have been using some of the solutions that we work with? Would more industry news be of interest or perhaps something totally different?
We’d appreciate your feedback, so please click here to use the comments box below and hopefully we will be able to incorporate your ideas here in the future.
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Document Scanning Triggers: an SED moment
Have you ever been sitting at your PC when an anguished howl from somewhere in the building floats through air followed by a light sobbing which you later discover was some poor soul whose computer had crashed before he had been able to back up the file?
That’s what I call an SED moment – a Somebody Else’s Disaster moment. It’s the time when you silently thank your lucky stars that it wasn’t you and vow to immediately (and always) make a backup of your files … though this would of course have been two minutes too late if you had just suffered his misfortune. I guess an equivalent from the news this week would be government officials once again giving a collective sigh of relief that they too hadn’t contrived to misplace folders of Top Secret documents on a commuter train!
But what about in your business? Well, imagine the problems you would face if you lost some or all of your paper files through fire or flood, possibly documents which you had often considered getting scanned and indexed but never quite got round to it. Without a backup or electronic copy in sight, then years worth of irreplaceable documents would quite literally have gone up in smoke forever.
In terms of disaster recovery, document scanning is always going to be a winner in these circumstances. With everything recorded and backed up, the business impact of something happening to paper files, or even the electronic ones, would be minimal. The information could be quickly restored and your business, together with the customer files and information it relies on, would be unaffected.
So next time you hear “Does anyone know how to retrieve a file?” wafting across the office, before you answer them, pick up the phone and arrange a chat about a document scanning service to back up your files. Then, if anything does happen and someone else looks over at you in pity, experiencing their own private SED moment, you’ll just be able to smile knowingly and get back to work.
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