Benefits of scanning and archiving

Massive Space reductions

• The contents of a four drawer filing cabinet can be translated onto a single CD. With space costs at a premium the return on the investment of scanning can be extremely fast!

Concurrent access for many people

• Unless a document is photocopied, printed multiple times or already digitised then it can only be viewed by one party in one location at a time. Scanning and digitising, means the images can be loaded on electronic networks and viewed concurrently.

Data Extraction and Searchability

• Once a document has been digitised the data can be extracted and analysed by a variety of means. Furthermore all text can be converted to a searchable format r easy and intelligent referencing.

Disaster Recovery

• Paper records are vulnerable to damage by fire or flood. Even if the originals are maintained, there is a strong argument for scanning them and saving the contents in a backed up environment.